Posting Transactions

Posting is the process of recording journal entries to update account balances. In Bamboo, posting happens automatically when you save a journal entry.

How Posting Works

When you create a journal entry:

1. Validation - System checks debits = credits
2. Recording - Entry is saved permanently
3. Balance Update - Account balances are recalculated
4. Audit Trail - Complete history is preserved

Note

Bamboo maintains a complete audit trail—entries cannot be edited or deleted. To correct a mistake, you create a reversal entry instead.

Posting Status

Each journal entry has a status:

Status	Description
Posted	Entry is recorded and affects balances
Reversed	Entry has been reversed (original + reversal both exist)

Automatic Posting

Bamboo posts entries immediately when saved. There’s no separate “post” step because:

• Entries are permanent once saved (corrections use reversals)
• Validation happens before saving
• Audit trail is maintained automatically

Period Restrictions

Posting respects fiscal period rules:

Scenario	Result
Entry date in open period	✅ Allowed
Entry date in closed period (grace period active)	⚠️ Allowed with warning
Entry date in locked period	❌ Blocked

Caution

You cannot post entries to locked periods. During the grace period after closing, entries are allowed with a warning. After the grace period expires, the period is locked.

Batch Posting

For efficiency, you can create multiple entries before reviewing reports:

1. Create all journal entries
2. Review the Trial Balance
3. Investigate any discrepancies
4. Each entry is already posted

Reviewing Posted Entries

To review posted entries:

1. Click Journal Entries in the sidebar
2. Filter by date range
3. Click any entry to see details

The entry detail shows:

• All line items
• Who created it and when
• Full audit history

Impact on Reports

Posted entries immediately affect:

Report	Effect
Trial Balance	Account balances update
Balance Sheet	Asset/Liability/Equity totals update
Profit & Loss	Revenue/Expense totals update

Best Practices

1. Review before saving - Once posted, entries can only be reversed
2. Use clear descriptions - Future you will thank present you
3. Add reference numbers - Link to invoices, receipts, etc.
4. Check Trial Balance daily - Catch errors early